Become An Exhibitor - ASAE Annual Meeting & Expo


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Become An Exhibitor

Thank you to all of our exhibitors and virtual visibility partners for your participation in our first-ever 2020 ASAE Virtual Annual Meeting & Exposition!  It would not have been a success without you!

The post-show evaluations have been sent out to all conference registrants and being that this was our first virtual event, WE WANT TO HEAR FROM YOU! Please take about 8-10 minutes to provide your feedback so that we can plan an even more exceptional experience for 2021!  If you need the evaluation re-sent, please email us:

Additionally, please sign up on the Booth Interest List to be notified when booth and other engagement sales open for our 2021 ASAE Annual Meeting & Expo, scheduled for August 14-17, 2021 at the Kay Bailey Hutchison Convention Center Dallas, Texas.


ASAE is excited to invite you to participate in our inaugural ASAE Virtual Annual Meeting & Exposition on August 10 -12, 2020. Participate in this unique opportunity to connect with association professionals, who are moving their organizations forward and join in our Centennial celebration to highlight the impact of associations within the world around us.

ASAE offered three engagement opportunities to allow for flexible participation. This included the option to attend the event without the need to purchase an Engagement Opportunity. 

How is your company engaging prospective clients in a world with COVID-19? Are you missing those chances to meet new clients in a face-2-face setting? Switch to the virtual world! Promote your brand,  showcase your offerings and services at the premiere ASAE Virtual Annual Meeting & Exposition. With ASAE’s Virtual Annual Meeting & Exposition, exhibitors will have the opportunity to meet with association leaders virtually, who are moving their organizations forward. Discover how your company can help associations stay on pace with an ever-changing association landscape.

Virtual Meeting Details: August 10-12, 2020
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How Can I Participate?

ASAE is offering three engagement opportunities which give you the ability to participate at a level that is most comfortable to your company during these unprecedented times. Choose from one of the three following options in order to be seen:

    Member   Nonmember
  Premium Virtual Booth Package*   $10,000   $12,000
  Virtual Visibility Package    $1,000 $1,200
  Industry Partner Registrations $99 $199

Booth sales closed July 17, 2020. NO EXCEPTIONS.
* Limited Availability!

What Is Included?

Premium Virtual Booth Package includes:
  • More time to connect with prospects without spatial constraints!
    • Designated expo hours are built into the schedule, but attendees can also peruse the expo hall at their leisure! 
  • Brand your booth
    • Customize your color scheme, background image and scrolling marquee message
  • Attention-grabbing greeting
    • Captivate your audience with a video message to welcome visitors to your booth and creatively introduce your company and product or service solutions
  • Company Resource Center
    • Share your company offerings - upload up to 5 useful files or resources for attendees to download into their virtual briefcase
    • Ability to Link Externally - Bring a captive audience to your company web site, surveys, webinars or another URL of your choice
    • Video Sharing - Showcase demos, case studies, webinars or any other creative videos of your choice to highlight your product or service offerings!
    • Encourage social sharing to your social media accounts and create a custom survey to gauge your visitors' interests and needs
  • Enhanced Engagement with attendees
    • Use the chat function not only in real time but to continue connecting with leads after the event during the on-demand period
    • Host private chats, join in on booth visitor chats, even chat with your fellow booth members
    • Access your visitor list at any time and review: booth visitor traffic statistics and also observe how long attendees stay in your booth
  • Premiere Virtual Listing Including:
    • Company name, description, logo, link to sales contact and 5 product/service categories
  • Access to a Pre-show and Post Show Attendee List
    • Strategically connect with interested prospects to share your expertise and products/services offerings!
  • Up to 10 Booth reps per booth included with full virtual conference access
    • Five complimentary registrations and up to five additional registrations at $99M/$199NM**

Virtual Visibility Package includes:
  • Gain added brand recognition by listing your:
    • Company name, description, logo, link to sales contact and 2 product/service categories
  • Ability to Link Externally
    • Bring a captive audience to your company web site or a URL of your choice
  • Two registrations per listing included with the visibility package
    • One complimentary registration and one additional registration at $99M/$199NM**

Industry Partner Registration includes:

** Any staff above the provided allotment can Register as an Industry Partner.

Cancellation Policy
All requests for cancellation or reduction of virtual engagement must be made in writing to  by July 24, 2020 and shall become effective upon receipt by ASAE. If written notice of cancellation is received by ASAE on or before July 24, 2020 ASAE will retain or shall be owed a cancellation fee of $150; if written notice of cancellation is received by ASAE after July 24, 2020, ASAE will retain or shall be owed a cancellation fee equal to 100% of the total exhibit fee.
All requests for virtual engagement reductions, must be made in writing to and shall become effective upon receipt by ASAE.

Payment of Debts:
Exhibitors must make required payments for their virtual engagements by July 24, 2020. Thereafter exhibitors are further responsible for ensuring that there are no outstanding amounts owed by them to ASAE. Exhibitors may not appear virtually until payment in full is received. If payment is not received prior to the start of the virtual meeting ASAE will not allow for the display of the Premium Virtual Booth Package, Virtual Visibility Package or access to their virtual registrations.

If you have more questions about the show, please feel free to reach out to our team at