Become An Exhibitor - ASAE Annual Meeting & Expo

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Become An Exhibitor

About the ASAE Annual Meeting:

As the veritable Who's Who of the association industry, the ASAE Annual Meeting & Expo is the place to see and be seen by association industry buyers! Each year ASAE's Annual Meeting attracts 6,000+ Association Professionals and Industry Partners for a 3-day conference and tradeshow chock full of learning, networking and entertainment opportunities.

Help ASAE celebrate our Centennial at the 2020 ASAE Annual Meeting & Expo, August 8 - 11, 2020 at the Mandalay Bay Resort & Casino in Las Vegas, NV. If you have interest in participating in our Booth Lottery on January 29 - 30, add your name to the Booth Interest List. The 2020 prospectus will be available in early December 2020. 

Join the Booth Interest List

2019 Exhibitor Prospectus  Exhibitor Rules and Regulations

Interested in exhibiting with us at ASAE's 2020 Annual Meeting & Exposition, but still have a few questions contact ASAE directly via the Expo Hotline at 202.626.2805.

Show Details

2020 Show Dates: August 8-11, 2020
Location: The Mandalay Bay Resort & Casino, Las Vegas, NV
Exhibitor Move-in: August 7 & 8

A total of 7 exclusive expo hours with no overlap on Sunday, August 9 and Monday, August 10!

Stats About Our Attendees from the 2019 show:
  • Total Attendance: 5,476
  • Executives: 2,625
  • Exhibitors: 1,866
  • Other: 985 (includes Staff, Press, City Volunteers, Vendors, Spouse/Guests)
Other Stats:
  • 421 exhibiting companies
  • 710 booths on the floor
  • Ratio of 58% buyers vs. 42% sellers
  • 31% were first-time attendees
  • 74% of attendees are final decision makers or have significant influence when it comes to purchasing products or services
Online Booth Selection Key Dates:
  • Lottery (pre-sale) Invitation to RSVP (sent to past exhibitors and interest list): November 20, 2019
  • Lottery RSVP Deadline: December 13, 2019 EXTENDED to January 3, 2020
  • Lottery - Exhibit Selection: January 29 & 30, 2020
  • General Exhibit Sales Open: January 31, 2020
  • DEADLINE for ALL Booth Payments: April 10, 2020

2020 Booth Rates: 

Booth Size Pre–Lottery Pricing Post–Lottery Pricing
  Member Non-Member Member Non-Member
Shared* $2,775 $3,275 $2,925 $3,425
10x10 Inline $4,400 $4,900 $4,550 $5,050
10x10 Corner $4,650 $5,150 $4,800 $5,300
10x20 Inline $8,800 $9,800 $9,100 $10,100
10x20 Corner $9,050 $10,050 $9,350 $10,350
10x20 Double Corner $9,300 $10,300 $9,600 $10,600
10x30 Inline $13,200 $14,700 $13,650 $15,150
10x30 Corner $13,450 $14,950 $13,900 $15,400
10x40 Inline $17,600 $19,600 $18,200 $20,200
10x40 Corner $17,850 $19,850 $18,450 $20,450
20x20 Island $18,600 $20,600 $19,200 $21,200

*Cost is per exhibiting company.
To determine pricing for additional sizes, use the cost per 10x10 and multiply by the number of booths you desire.

Booth Selection Lottery Info:
The actual online booth selection lottery will take place on January 29th & 30th.  The RSVP email was sent out to all 2019 exhibitors and those that signed up on the 2020 interest list on November 20th. To learn more about how our booth selection lottery works, please review lottery instructions. Want to participate in the 2020 ASAE Annual Meeting & Expo booth selection lottery? Join the interest list, TODAY!

Groups and Blocks:
If you want to ensure your booth is next to another company, you will need to complete the block/group form

Included in a 2020 Exhibit Booth:

  • Seven exclusive, non-competing exhibit hours.
  • One full ASAE Annual Meeting & Exposition registration and the opportunity to purchase up to three additional full conference registrations (Expo Hall only badges are not available).
  • Access to all ASAE Annual Meeting & Exposition educational offerings and opening and closing networking events.
  • Pre- and post-show mailing lists including attendee demographics.
  • Listing in Exhibitor Directory, including a 25-word description on multiple platforms including: the event website, mobile app, and printed onsite guide* (upgrades available).
  • Recognition in ASAE Annual Meeting preliminary brochure*.
  • Visibility within the live online floor plan with link to your company website.
  • Ability for conference attendees to schedule one-on-one appointments with you.
  • Exclusive access to the Business Connection Lounge, which includes open seating and private meeting rooms.
  • 2020 “We’re Exhibiting” logo to use in your marketing and post on your website.
  • Standard 8' high pipe and drape back wall with 3' high draped side rails.
  • Standard 7'' x 44'' identification sign for linear booths.
*Subject to print deadlines
 
Please Note: Carpeting (required), electrical, WiFi, etc. are not included with the purchase of your booth space. These services can be ordered through the show's service kit.

Booth Payment Terms: Full payment is due within 45 days of contract submission until April 11, 2020. Thereafter all payments must be received at the time of contract submission. Onsite payments will not be accepted.

Cancellation/Downsizing of Booth Space Policy:
All requests for cancellation or reduction of exhibit space must be made in writing and shall become effective upon receipt by ASAE. Due to the difficulty of determining and detailing the losses which would result from cancellation of exhibit space, the Exhibitor agrees to pay the following as liquidated damages (and not as a penalty) if the Exhibitor cancels its exhibit space: If written notice of cancellation is received by ASAE on or before February 14, 2020, ASAE will retain or shall be owed a cancellation fee of $150; if written notice of cancellation is received by ASAE on or after February 15, 2020 but before April 10, 2020, ASAE will retain or shall be owed a cancellation fee equal to 50% of the total exhibit fee (not just the deposit) plus a $150 processing fee; if written notice of cancellation is received by ASAE on or after April 11, 2020, ASAE will retain or shall be owed a cancellation fee equal to 100% of the total exhibit fee. The above cancellation fee terms shall apply regardless of the execution date of this Agreement and regardless of any re-sale of booth space cancelled by Exhibitor.

If exhibit booth space is reduced, All requests for cancellation or reduction of exhibit space must be made in writing and shall become effective upon receipt by ASAE. Due to the difficulty of determining and detailing the losses which would result from cancellation of exhibit space, the Exhibitor agrees to pay the following as liquidated damages (and not as a penalty) if the Exhibitor cancels its exhibit space: If written notice of cancellation is received by ASAE on or before February 14, 2020, ASAE will retain or shall be owed a cancellation fee of $150; if written notice of cancellation is received by ASAE on or after February 15, 2020 but before April 10, 2020, ASAE will retain or shall be owed a cancellation fee equal to 50% of the total exhibit fee (not just the deposit) plus a $150 processing fee; if written notice of cancellation is received by ASAE on or after April 11, 2020, ASAE will retain or shall be owed a cancellation fee equal to 100% of the total exhibit fee. The above cancellation fee terms shall apply regardless of the execution date of this Agreement and regardless of any re-sale of booth space cancelled by Exhibitor.

Payment of debts. Exhibitors must make required payments for exhibit space as outlined under payment information on page one. Exhibitors are further responsible for ensuring that there are no outstanding amounts owed by them to ASAE. If all payments and outstanding amounts are not paid in full by April 11, 2020, ASAE retains the right to cancel the Exhibitor’s space without further notice and without obligation to refund previously paid amounts. Any re-sale of exhibit space shall not result in a refund to the Exhibitor. Exhibitors may not move-in to their exhibit space until payment in full is received. If payment is not received prior to load-in onsite, ASAE will not allow for the release of the exhibitor’s shipped items, printing of the exhibitor’s badges or access to the expo floor unless payment in full is provided by either credit card or certified check.

As always, if we can be of assistance in any way, please email exhibit@asaecenter.org or call 202.626.2805.