Welcome to the 2025 ASAE Annual Meeting & Exposition booth sales form. Completing this form will act as your commitment to exhibit with us in person, in August.

NOTE: You will need a credit card to reserve your booth online. To purchase your booth using a check, please select the SEND INVOICE payment type option and we will email it.

Click "START" to begin filling out your contract for space!

BOOTH PAYMENT TERMS
Payment of debts. Exhibitors must make the required payments for exhibit space as outlined under payment information on page one or listed online. Exhibitors are further responsible for ensuring that there are no outstanding amounts owed by them to ASAE. Full payment is due within 45 days of contract submission until March 31, 2025. Thereafter all payments must be received at the time of contract submission. Onsite payments will not be accepted. If all payments and outstanding amounts are not paid in full within 45 days of invoice receipt, ASAE retains the right to cancel the Exhibitor’s space without further notice and without obligation to refund previously paid amounts. Any re-sale of exhibit space shall not result in a refund to the Exhibitor. Exhibitors may not move-in to their exhibit space until payment in full is received. If payment is not received prior to load-in onsite, ASAE will not allow for the release of the exhibitor’s shipped items, printing of the exhibitor’s badges or access to the expo floor.

Cancellation/Downsizing of Booth Space Policy: All requests for cancellation or reduction of exhibit space must be made in writing and shall become effective upon receipt by ASAE. Due to the difficulty of determining and detailing the losses which would result from cancellation of exhibit space, the Exhibitor agrees to pay the following as liquidated damages (and not as a penalty) if the Exhibitor cancels its exhibit space: If written notice of cancellation is received by ASAE on or before March 31, 2025, ASAE will retain or shall be owed a cancellation fee of $150; if written notice of cancellation is received by ASAE on or after April 1, 2025 but before May 9, 2025, ASAE will retain or shall be owed a cancellation fee equal to 50% of the total exhibit fees (not just the deposit) + a $150 processing fee; if written notice of cancellation is received by ASAE after May 9, 2025, ASAE will retain or shall be owed a cancellation fee equal to 100% of the total exhibit fee. The above cancellation fee terms shall apply regardless of the execution date of this Agreement and regardless of any re-sale of booth space cancelled by Exhibitor.

If exhibit booth space is reduced, a fee equal to 20% of the difference in the cost between the originally assigned exhibit space and the cost of the reduced exhibit space requested will be charged if written notice is received by ASAE on or before March 31, 2025; if written notice is received on or before April 1, 2025 but before May 9, 2025, a fee equal to 50% of the difference in cost between the originally assigned exhibit space and the cost of the reduced exhibit space requested will be charged. After May 9, 2025, exhibitors requesting reductions in space will receive no refund for any difference in cost. Furthermore, ASAE has full authority to relocate any Exhibitor after downsizing of space.

Please Note: All booth fees must be paid in full in order for your company name to be searchable and visible on the online floorplan.