Lottery Details

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Lottery Details

PRE-LOTTERY BOOTH RATES: SIGN UP BY MARCH 19 TO BE INCLUDED!
 

BOOTH SIZES MEMBER NONMEMBER
Shared Booth
(10x5 and must have sharing partner company!)

$2,775

 $3,275
10x10 inline $4,400 $4,900
10x10 corner $4,650 $5,150
10x20 inline $8,800 $9,800
10x20 corner $9,050 $10,050
10x20 double corner $9,300 $10,300
20x20 all corners $18,600 $20,600

Note: Contact exhibit@asaecenter.org to get your pricing quote for custom size requests!
 


Booth Selection Lottery Info:
The actual online booth selection lottery will take place on March 24 for Technology & Business Service providers & March 25 for the Hospitality & Meeting Service providers.  The RSVP email will be sent out to all 2020 exhibitors and those that request inclusion. A $2,500 deposit is required for all participants.

Want to form a Group/Block to ensure all your partners are placed together?
If you want to ensure your booth is next to another company, you will need to complete a group/block form. Designate a Group/Block Captain, and download this Group/Block Form and submit to Show Management via email. ASAE Show Management will work with the Group/Block Captain to ensure all partners are placed together.

What your 10x10 in-person exhibit booth includes:

  • One (1) complimentary full booth staff registration and the opportunity to purchase up to three (3) additional booth staff registrations (Sorry - Expo Hall only badges are not available)
    • Please note: We will be following federal, state and local COVID restrictions for booth capacity and social distancing.  At this time please plan that only  two booth staffers will be permitted in the booth at one time (other staff members can rotate out) to keep everyone safe.  If any protocols change, we will update you closer to the event.)
  • Access to all ASAE Annual Meeting & Exposition educational offerings and the opening networking event, alongside conference attendees
  • Pre- and post-show mailing lists including attendee demographics to target strong prospects and to encourage appointments (Please Note: by law, ASAE must allow registrants to opt-out and only the title and Organization Name will be provided for these registrants)
  • Company listing within the official ASAE Exhibitor Directory listed on multiple platforms including: the conference website, and mobile app and virtual platform
  • Access to visibility upgrade options to enhance your company’s visibility onsite (optional)
  • Direct access to your company’s website from our online floorplan
  • Dedicated time with buyers during exhibit hall hours
  • Ability for conference attendees to make one-on-one appointments with you using our Expo Connector
  • Exclusive access to the Business Connection Lounge, where onsite appointments are hosted. Seating is awarded on a first-come, first-serve scenario with our onsite concierge
  • “We’re Exhibiting” logo to use in your marketing and post on your company’s website
  • 8' high pipe and drape back wall with 3' high draped side rails in show colors
  • Standard 7'' x 44'' customized identification sign for linear booths
  • Featured exhibitor email sent to pre-registrants prior to the show including an electronic exhibitor directory/booklet
  • Trivia gamification to incentivize attendees to stop by your booth to find the answer
  • Access to additional resources to ensure your company is a success onsite and much more!
     

Cancellation/Downsizing of Booth Space Policy: In the event that the face-to-face 2021 ASAE Annual Meeting and Expo is cancelled and transitions to a fully virtual conference, exhibitor booth refunds will be granted in full.  

All requests for cancellation or reduction of exhibit space must be made in writing and shall become effective upon receipt by ASAE. Due to the difficulty of determining and detailing the losses which would result from cancellation of exhibit space, the Exhibitor agrees to pay the following as liquidated damages (and not as a penalty) if the Exhibitor cancels its exhibit space: If written notice of cancellation is received by ASAE on or before April 16, 2021, ASAE will retain or shall be owed a cancellation fee of $150; if written notice of cancellation is received by ASAE on or after April 16, 2021 but before June 18, 2021, ASAE will retain or shall be owed a cancellation fee equal to 50% of the total exhibit fee (not just the deposit) plus a $150 processing fee; if written notice of cancellation is received by ASAE on or after June 18, 2021, ASAE will retain or shall be owed a cancellation fee equal to 100% of the total exhibit fee. The above cancellation fee terms shall apply regardless of the execution date of this agreement and regardless of any re-sale of booth space cancelled by Exhibitor.

If exhibit booth space is reduced, a fee equal to 20% of the difference in the cost between the originally assigned exhibit space and the cost of the reduced exhibit space requested will be charged if written notice is received by ASAE on or before April 16, 2021; if written notice is received on or after April 16, 2021 but before June 18, 2021, a fee equal to 50% of the difference in cost between the originally assigned exhibit space and the cost of the reduced exhibit space requested will be charged. Commencing June 19, 2021, exhibitors requesting reductions in space will receive no refund for any difference in cost. Furthermore, ASAE has full authority to relocate any Exhibitor after downsizing of space.

As always, if we can be of assistance in any way, please email exhibit@asaecenter.org.


DURING THE LOTTERY

Once logged in at your exact appointment time, follow the instructions below to select your booth: 

  1. Hit the Start button
  2. Confirm your Booth Coordinator contact information and then click the "Continue" button on the bottom of the page.
  3. While in the Booth Space Selection page, execute the following to secure your booth space:
    • To choose your booth space, simply click the booth(s) desired on the floor plan. The screen will highlight your selected booth(s) in green, which confirms your selection.
      • Available booths are shown in blue; booths already occupied will be shown in yellow.
      • The name of the exhibitor occupying yellow booths will be displayed upon hovering over the booth with your mouse.
      • Change your mind? Simply click on the booth(s) you no longer desire to release your choice(s). Upon doing so, the booth will return to it's original blue color. You can then select a different booth(s).
      • If you are selecting an island booth (20x20 or larger), you must select from pre-drawn islands on the floor.  You may not create your own island. 
      • If you are selecting your booth using a mobile device, such as an iPad, you will need to click on your preferred booth twice to select it, and twice again to unselect.
    • Once you have the booth(s) you want, click the Continue button at the bottom of the page and this will officially secure the booth under your name.
  4. Follow the prompts through the end of the form, relax, and wait for your preliminary confirmation email! Invoices for balances due will be sent shortly once we confirm your membership status, booth selection, and apply your deposit payment.

NOTE: If you are a Group/Block Captain, you will need to choose enough booth space during your appointment time to accommodate your entire group. If you neglect to do so, you will need to choose from booths available at the time of discovery.

Please feel free to peruse the full ASAE In Person Rules and Regulations HERE.